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Major Tool .and. Machine, Inc. Administrative Assistant in Indianapolis, Indiana

less thandiv>less thanp>Major Tool and Machine is searching for a collaborative and efficient Customer Focus Team Administrative Assistant to join our team. This position is responsible for order entry and invoicing. Ensures that all purchase orders are entered properly. Ensures pricing, ship dates, shipping information, etc. are updated to match customer commitments of original purchase order and all subsequent change orders.less thanbr>Applicants should have the following:less thanbr>i A positive attitude and be able to work under pressureless thanbr>i Be a self-starterless thanbr>i The ability to multi taskless thanbr>i A good work ethic and good attendanceless thanbr>i The ability to communicate well with all levels of employees within the companyless than/p>less thanp>Duties:less thanbr>i Work Order Processless thanbr>o Process new workers for CFTless thanbr>o Scan purchase orders into the Electronic Work Order Folder.less thanbr>o Prepare the work order packet.less thanbr>o Review and process purchase order changes checking for pricing, date changes, part numbers, ship to address, etc.less thanbr>o Associate quote pricing to customer purchase order pricingless thanbr>o File and store closed work order foldersless thanbr>i Invoiceless thanbr>o Print invoices and processless thanbr>o Prepare milestone invoicesless thanbr>o Liquidate invoices for specific customersless thanbr>o Submit invoices on-line if needed using internet applicationsless thanbr>i Reportingless thanbr>o Prepare end of the month bookings reportsless thanbr>o Prepare quarterly government work orders reportless thanbr>i Customer Dataless thanbr>o Help with the processing and filing of confidentiality agreements, questionnaires and certifications.less thanbr>i Perform small amount of secretarial duties for Sales and Customer Focused Teams.less thanbr>i Make some travel arrangements for MTM employees.less thanbr>i Back-up to Document Control.less thanbr>i Back-up to receptionist.less than/p>less thanp>Skills:less thanbr>i Microsoft Word, Excelless than/p>less thanp>Educational Experience i High school diploma or GEDless than/p>less thanp>Previous Work Experience i 3-5 years' experience working in an office environment in an administrative support role.less than/p>less thanp>Excellent Benefits including: Health, Dental and Vision insurance options, Onsite Health and Wellness Center, Health Savings Account (HSA), Flexible Spending Account (FSA), 401k, Paid Time Off (PTO), 10 paid Holidays, Life Insurance, Voluntary Life for dependents, Educational Assistance, Short and Long Term Disability Insurance. We care about the health of our employees and provide a tobacco free facility, onsite fitness center and wellness events.less than/p>less thanp>We are proud to be an Equal Opportunity, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability or veteran status.less than/p>less thandiv>iless than/div>less than/div>