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Covance Sample Handling Asst II (3rd Shift) in Indianapolis, Indiana

Job Overview:

Job Summary:

The Sample Handling Assistant II is accountable for the handling/storing and processing of irreplaceable clinical trial specimens. The level II Assistant supports the various teams of the Specimen Management Center and is a liaison between Specimen Management and others departments.

This is a 3rd shift schedule of 10p-6:30am and has the opportunity for a differential incentive!

Essential Job Duties:

  • Responsible for freezer space utilization including but not limited to:

  • Monitor daily capacity of drawers and freezers, and consolidate samples when needed.

  • Assist in determining required capacity to perform consolidation tasks and identify individuals to perform functions.

  • Work with supervisors to ensure efficient use of drawer and freezer space.

  • Assist with new unit installation and relocations.

  • Maintain all freezer logs and documentation associated with storage units (logs, maps, etc.)

  • Submit work orders as needed

  • Assist in monitoring all required maintenance.

  • Maintain inventory spreadsheets for customer specific labels, stock items, SMART labels, maintain Special Handling Specimen Log, training checklist and training material.

  • Receipt and process Pass-Through international shipments from other Covance CLS locations.

  • Responsible for Kit receipt and accessioning.

  • Monitor Zavacor to include pending management and problem sample resolution.

  • Be able to handle and process AP samples.

  • Accession and registration of specimens in Zavacor if required.

  • Adds additional classes in SMART project definition if necessary.

  • Performs special request monitoring of validation and pull queues.

  • Completes all scheduled SMART queries.

  • Follow up of any issues or questions from the referral laboratories.

  • Registration of specimens on Zavacor database if required.

  • QC of Packing List.

  • Daily QC of shipment prepared.

  • Responsible for the generation of basic SMART inventory queries.

  • Use couriers, including scheduling pick-ups with premium couriers.

  • Regenerate EPL’s if necessary.

  • Able to perform shipments to all locations and is IATA certified.

  • Prepare all the documentation for shipping, AWD, Proforma etc


Minimum High School Diploma


  • Minimum 1-year applicable work experience

  • Able to work in a team as well as independently

  • Dynamic attitude and ability to work under pressure

  • Ability to take up challenges

  • Strong detail orientation

  • Strong communication and organizational skills

  • Ability to use several software packages i.e. Word, Excel, Access

  • Overtime and Saturday work as needed

Covance is committed to diversity in the workplace and is an equal opportunity employer (Minority/Female/Individual with Disability/Veteran/Sexual Orientation/Gender Identity). Your confidentiality and privacy are important to us.