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Union Hospital ASSIST-ACCOUNTS PAYABLE-FINANCE in TERRE HAUTE, Indiana

Job Duties:

  • Processes invoices for payment and performs duties necessary to maintain Accounts Payable records and to keep the files current, accurate, and properly updated for quick reference.

  • Matches purchase orders, receivers and invoices, and codes for keying. Responsible for taking all available discounts and payments on due dates (net).

  • Accurately codes personal and registration expenses.

  • Maintains an accurate and current Master Vendor List.

  • Keys invoices on line, reviews, prepares accrual list.

  • Maintains a "current" status on all files.

  • Matches check copies to invoices prior to mailing and distribution of checks.

  • Obtains second signatures on checks when required.

  • Assists Senior Accountant in maintaining accurate 1099 information.

  • Maintains and uses vendor files frequently, throughout the day. Reviews statements on websites, if available.

  • Works with the buyers and receivers regarding pricing problems, quantity problems, and return problems.

    1. Tasks in A/P area to be followed:
  • Open the mail & sort by assigned staff.

  • Scan the invoices and pertinent documents in Image Now.

  • In Lawson portal, link the scanned images and process for payment.

  • Need to route it for approval, if required.

  • Follow Image Now A/P, Lawson instructions.

    1. Prepares fiscal year-end lists of invoices received, and not paid.

    2. Demonstrates knowledge of department Hospital Policy.

  • Uses appropriate reference material, i.e., Department Policy and Procedures Manual, Hospital Policy Manual, Employee Handbook, and all applicable manuals.

  • Reports for duty at the scheduled times and works overtime as requested.

  • Is trained on the job with inservice education.

  • Attends appropriate educational programs, when possible.

  • Exercises tact and diplomacy, intra-office, inter-Hospital, and with the vendors/public while representing the Hospital.

  • Applies independent judgment and completes responsibilities with minimum supervision.

REQUIREMENTS:

  • Accounts payable experience required.

  • Must be accomplished in written and verbal business communication

As an EOE/AA employer, Union Hospital, Inc. will not discriminate in its employment practices due to an applicant's age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran or disability status..

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