Union Hospital ASSIST-ACCOUNTS PAYABLE-FINANCE in TERRE HAUTE, Indiana
Processes invoices for payment and performs duties necessary to maintain Accounts Payable records and to keep the files current, accurate, and properly updated for quick reference.
Matches purchase orders, receivers and invoices, and codes for keying. Responsible for taking all available discounts and payments on due dates (net).
Accurately codes personal and registration expenses.
Maintains an accurate and current Master Vendor List.
Keys invoices on line, reviews, prepares accrual list.
Maintains a "current" status on all files.
Matches check copies to invoices prior to mailing and distribution of checks.
Obtains second signatures on checks when required.
Assists Senior Accountant in maintaining accurate 1099 information.
Maintains and uses vendor files frequently, throughout the day. Reviews statements on websites, if available.
Works with the buyers and receivers regarding pricing problems, quantity problems, and return problems.
- Tasks in A/P area to be followed:
Open the mail & sort by assigned staff.
Scan the invoices and pertinent documents in Image Now.
In Lawson portal, link the scanned images and process for payment.
Need to route it for approval, if required.
Follow Image Now A/P, Lawson instructions.
Prepares fiscal year-end lists of invoices received, and not paid.
Demonstrates knowledge of department Hospital Policy.
Uses appropriate reference material, i.e., Department Policy and Procedures Manual, Hospital Policy Manual, Employee Handbook, and all applicable manuals.
Reports for duty at the scheduled times and works overtime as requested.
Is trained on the job with inservice education.
Attends appropriate educational programs, when possible.
Exercises tact and diplomacy, intra-office, inter-Hospital, and with the vendors/public while representing the Hospital.
Applies independent judgment and completes responsibilities with minimum supervision.
Accounts payable experience required.
Must be accomplished in written and verbal business communication
As an EOE/AA employer, Union Hospital, Inc. will not discriminate in its employment practices due to an applicant's age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran or disability status..